Vacancy Office Manager

32-36 hrs/week

Job purpose

Four Winds K9 B.V. is a specialized K9 training centre in the Netherlands, Europe. We are specialized in training and sale of all types of working detection dogs. We have worked since 1993 for many government agencies and multinationals all over the world.

Four Winds K9 B.V. is a world leading K9 Training facility highly experienced and specialized in K9 project management. This includes the provision of highly qualified working dogs, but also training courses for dog handlers, provision of customized K9 vehicles and all necessary K9 training materials en dogfood.

Four Winds K9 B.V. is a subsidiary of ICTS Europe Group ( a world leading innovate security company with its focus on aviation. Under ICTS Europe Group there are nine K9 companies all over the world, and Four Winds K9 B.V. is one of them.

We are looking for a strong and reliable Office Manager to support the operation with a main focus on logistics, procurement and day to day office management.

We are looking for a person that is flexible, accurate and enjoys working in a challenging and ‘ always changing’ work environment with a positive, solving solutions mindset and hands-on mentality.

Duties and responsibilities
  • Logistics:
    • Responsible for all global animal transports arrangements
    • Responsible for all international travel bookings of your colleagues
    • Responsible for all international transport of any equipment, dog food or other goods.
    • Stay up to date regarding all rules and regulations for global transportation

  • Office activities
    • Day to day office management
    • Controlling correspondence by mail, email en telephone
    • Data registration of dogs for weekly and monthly reporting
    • Design presentations
    • Reviewing and approving supply requisitions and purchasing goods.
    • Responsible for rental, lease and supplier procurement contracts
    • Organisation of company events (intern and extern)

  • Designs and implements office policies by:
    • o Establishing standards and procedures
    • o Measuring results against standards
    • o Maintaining and improve ISO Certification standards

  • MBO+-level of working and thinking
  • 2-year proven office management, administrative or logistic experience (within K9 units, law enforcement, logistics, would be advantageous)
  • High norms and values, respect and able to adapt to different values, cultures and backgrounds
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Strong organizational and planning skills
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills in Dutch and English, Arabic has a preference.
  • Knowledge of data collections, IT management and proficient in MS office 365 and other office software packages
  • Prepared to (incidental) be available in weekends and evenings in case of emergencies
  • Affinity with dogs

Working conditions

You will be working at our training facility in Geffen and report directly to the Operations Manager. The team in Geffen exists of eight persons that together take care, train, and prepare around 30 working dogs for our clients all over world.

You will also support the other K9 companies within the ICTS Europe Group where needed, including our sister company in the United Arab Emirates that we support on a frequent base with dogs, training and financial and office management support.

Send your application to:

Four Winds K9

Tonnie & Linda Boeijen

Bergstraat 2a

5386 KL Geffen (Noord Brabant)


T:  +31 (0)73-5322443
Mob. Linda:  +31 (0)6-54944403
Mob. U.A.E.:  +971 58 163 69 18
  +971 56 214 82 24